Terros Health

  • Accounts Payable Administrator

    Job Locations US-AZ-Phoenix
    Job ID
    2018-2806
    # of Openings
    1
    Category
    Accounting/Finance
    Program
    Finance
    Weekly Hours
    40
  • Overview

    Terros Health, Inc. is a four decade old, fully integrated community healthcare provider: With over 30 clinics throughout the Phoenix metro area, including Tucson, Flagstaff and Prescott Arizona. We have an exciting and immediate need for an experienced Accounts Payable Administrator. As one of the state’s leading, healthcare providers: Terros Health offers great work-life-balance, and continued career progression. Each new hire is eligible to participate in our best-in-class employee benefit plan the 1st of the month following their date of hire.

    Benefits include:

    • Medical insurance: PPO Health Reimbursement, HDHP Health Savings Account, and a traditional PPO
    • Vision insurance
    • Dental and Orthodontics insurance
    • Flexible Spending Accounts
    • Accidental Death & Dismemberment insurance
    • Disability insurance
    • Paid Life insurance
    • 401K with company matching (Company matching after 6 months of employment)
    • Employee Assistance Program
    • Financial Consultation and Referrals
    • Family & Caregiving Resources and Referrals
    • Legal Consultations
    • Paid Holidays
    • Generous paid time off/Vacation time
    • Paid sick time
    • Tuition discounts through our strategic partnership
    • Employee discounts on car rental through Enterprise Rental Car

    If you've been in search of a growing organization with a forward thinking, and caring culture: Terros Health may be the company you’ve been looking for.

    Responsibilities

    The Accounts Payable Administrator is a key position to the overall Finance team as it directly impacts expense and cash flow management. The Accounts Payable Coordinator is responsible for the organization’s Accounts Payable functions. These responsibilities include invoice processing, vendor disbursements, appropriate accounting for vendor activity, expense analysis, and training and compliance with established policies and procedures as it relates to accounts payable. This position reports to the Controller.

    Job Responsibilities:

    • Assign appropriate general ledger codes to invoices.
    • Ensure accounts payable documents are approved, complete and in compliance with policy prior to issuing payment.
    • Enters accounts payable transactions into the accounting software.
    • Ensure all check requests are supported with proper documentation (i.e., invoice, receipts, etc.) and are routed to the appropriate department director for approval.
    • Reconciles check/ach payment totals to invoice control totals and batch totals. Ensures that invoice line items foot to invoice totals.
    • Print checks and prepares ACH payment file for review and obtains appropriate signatures prior to payment distribution.
    • Maintains check logs and monitors numbering for missing check numbers. Reports discrepancies to controller.
    • Perform month and year end Accounts Payable close procedures within established timelines.
    • Reconcile AP aging reports to the general ledger.
    • Monitor AP Aging to ensure payments are up to date.
    • Analyze vendor data and trends and assist accounting staff with journal entry accruals and reclassifications when necessary.
    • Maintain prepaid expense schedules and assist accounting staff with monthly journal entries to amortize expenses.
    • Reconcile employee benefit invoices to payroll expenses and withholdings. Work collaboratively with Human Resources to resolve variances.
    • Determine 1099 status for vendors. Ensure that 1099 forms are accurate and submitted according to IRS established submission deadlines.
    • Reconcile corporate P-Card to receipts. Investigate and notify Controller of discrepancies.
    • Manage the electronic invoice processing system.
    • Handle vendor complaints and resolves payables related discrepancies.
    • Provide invoice processing & coding for new managers and employees.
    • Assists with Accounts Payable and Disbursement policies and procedure updates.
    • Implements Accounts Payable and Disbursement policies and procedures.
    • Provide supporting documentation for audits.

    Qualifications

    • Bachelor’s or higher degree in Accounting or Finance preferred.
    • 5+ years accounts payable experience
    • Strong Familiarity with Accounts Payable processing systems.
    • Good understanding of Generally Accepted Accounting Principles (GAAP).
    • Experience with Great Plains Dynamics a plus.
    • Detail oriented ability to perform in-depth research, account analysis and reconciliation.
    • Strong Excel skills.
    • Ability to meet assigned deadlines.
    • Excellent communication and interpersonal skills.
    • Ability to act and operate independently with minimal daily direction.
    • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies.

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