Payroll Coordinator

US-AZ-Phoenix
Job ID
2017-2196
# of Openings
1
Category
Accounting/Finance
Program
Finance
Weekly Hours
40

Overview

Terros Health, Inc. is a four decade old, fully integrated community healthcare provider: With over 30 clinics throughout the Phoenix metro area, including Tucson, Flagstaff and Prescott Arizona. We have an exciting and immediate need for an experienced Payroll Coordinator. As one of the state’s leading, healthcare providers: Terros Health offers great work-life-balance, and continued career progression. Each new hire is eligible to participate in our best-in-class employee benefit plan the 1st of the month following their date of hire.

Benefits include:

  • Medical insurance: PPO Health Reimbursement, HDHP Health Savings Account, and a traditional PPO
  • Vision insurance
  • Dental and Orthodontics insurance
  • Flexible Spending Accounts
  • Accidental Death & Dismemberment insurance
  • Disability insurance
  • Paid Life insurance
  • 401K with company matching (No company matching for the first 6 months of employment)
  • Employee Assistance Program
  • Financial Consultation and Referrals
  • Family & Caregiving Resources and Referrals
  • Legal Consultations
  • Paid Holidays
  • Generous paid time off/Vacation time
  • Paid sick time
  • Tuition discounts through our strategic partnership
  • Employee discounts at LA Fitness athletic clubs
  • Employee discounts on car rental through Enterprise Rental Car

If you've been in search of a growing organization with a forward thinking, and caring culture: Terros Health may be the company you’ve been looking for.

Responsibilities

The Payroll Coordinator is primarily responsible monitoring the employee timekeeping system and ensuring that company policies and applicable government regulations are followed, implementing payroll processes, analyzing payroll activity and labor reports, preparing payroll related analytical reports, assisting with payroll system maintenance, reviewing payroll calculations and transactions, ensuring that tax withholding, benefits, levies and various other deductions are accurate and compliant with regulations, managing the company pay card program, and assisting management with various reports generation and analysis.

This position will report to the Controller.

Job Responsibilities:

  • Develop and update timekeeping training manuals.
  • Provide timely and clear training to employees related to timekeeping, mileage and general reimbursement procedures.
  • Interpret company policies and applicable government regulations.
  • Review and monitor employee timesheet input and approval, reimbursement and other special pay input to identify potential errors and/or delay. Notify employees and/or supervisors in a timely manner.
  • Analyze all payroll batches and inputs to identify potential errors and exceptions, particularly special pays and coefficient overtime calculations to ensure completeness and accuracy of each payroll processing.
  • Identify and ensure that all non-cash payments and/or taxable benefits to employees are properly recorded in the payroll records (i.e. gift cards, personal use of company vehicle, etc.)
  • Review termed employee pay calculations, retroactive pay increases, and off cycle pay calculations to identify potential errors.
  • Track and monitor employee payroll payments that require payback when agreed upon terms are not met.
  • Analyze payroll and labor distribution reports and prepare analytical payroll, timekeeping and labor distribution reports as requested by management.
  • Works closely with Human Resources and other finance team members to ensure deductions are set up correctly and reconciled to billing.
  • Manage company pay card program.
  • Respond to employee inquiries and requests regarding all payroll timekeeping, W-2 and other payroll related questions.
  • Identify payroll system and set up issues, timely report to management, and work with vendors to resolve issues.
  • Perform payroll system maintenance as directed by the Controller. Test and implement payroll system changes to ensure no post go-live accuracy issues.
  • Maintain all garnishments, child support orders, tax levies records, and accurately set up levies in the payroll system in accordance with federal and state regulations.
  • Analyze and monitor the accuracy of Form 941 filing by the payroll vendor. Analyze and monitor the accuracy of W-2 reporting for all employees. Work closely with payroll vendor to ensure that all necessary edits to W-2’s are made before final processing occurs.
  • Keep abreast of changes in local, state, and federal laws as they pertain to the payroll function.
  • Communicate and process data with various other internal and external sources (third party sick pay, human resources, department managers, etc.)
  • Conduct New Hire Orientation (NEO) to include training on payroll, timekeeping and mileage application.
  • Primary back-up for the Payroll Processor.
  • Special projects as assigned.

Qualifications

 

  • Associate or higher degree preferred
  • 5+ years payroll processing and/or analytical experience
  • Strong analytical skills.
  • Intermediate Excel skills.
  • Ability to meet assigned deadlines.
  • Excellent communication and interpersonal skills
  • Ability to act and operate independently with minimal daily direction
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies.

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